Jim Grant's Blog

Help for Job Seekers – It's all about the process!

How to Identify and Contact the Hiring Manager

Elsewhere in this blog, I point out that you’ve only got 1 chance in 20 to get an interview if you go through the HR Department. (Those folks are so overloaded with resumes, they are only able to spend 10-30 seconds on each one and rarely have time to send “Dear John” letters.)

So, what’s a job seeker to do? – – – Easy. – – – Identify and contact the Hiring Manager directly.
Here’s how to identify the Hiring Manager.
  • Go to the employer’s facility, wander around, and ask. (This is particularly easy to do if you are looking for a job in a hospital, university, and some government facilities.)
  • Call the employer’s Shipping / Receiving Department and ask. (I hear they love to give out names and phone numbers.)
  • Call the employer’s main switchboard and ask.
  • Call people who already work for the employer.
  • Network, network, and network. (Ask everyone you know/meet, “Who is the Hiring Manager for this job?”.)
  • Go to the library and look in the following:
    • Harris Info-Source Directory
    • D&B Million Dollar Database
  • Search at the Internet social networking sites (Linked-In, Facebook, MySpace, etc.) (Type in the employer name and functional area.)
  • Do a search on Google. (Type in the employer name and functional area.)
  • Call the employer’s customers or suppliers and ask for a referral.
  • Attend a job seeker support group meeting and ask other people.
Here’s how to contact the Hiring Manager (In order from most effective to least effective:)
  • Have someone you know who works with the Hiring Manager’s organization, contact the Hiring Manager on your behalf. Ask that person to say something nice about you, offer your resume to the Hiring Manager, tell the Hiring Manager that you will call in the next 2 days, and to please take your call. (That will turn your “cold” call into a “warm” call.)
  • Have someone you know (like one of your references), contact the Hiring Manager on your behalf. (“warm” call)
  • Have someone you don’t know, contact the Hiring Manager on your behalf. (“warm” call)
  • Walk in to see him/her.
  • Call him/her yourself (and ask to meet with him/her.)
  • Send him/her an email.
  • Send him/her paper (like your resume).
This technique of contacting the Hiring Manager won’t work every time, but it will work more often than applying through the HR Department.

July 2, 2013 - Posted by | Pursue Posted Job, Target Employers


  1. Hey there! This post couldn’t be written any better! Reading this post reminds me of my old room mate! He always kept talking about this. I will forward this write-up to him. Pretty sure he will have a good read. Many thanks for sharing!

    Comment by Jessica | August 24, 2013 | Reply

  2. Hey, Jessica. Thanks for the positive feedback.

    Comment by Jim Grant | August 24, 2013 | Reply

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